Collections Documentation Officer

Full Time, 40 hours per week
Fixed Term Contract, 18 Months

The Collections Documentation Officer will analyse and improve existing digital documentation in addition to updating the Wallace Collection’s CMS with new data in preparation for the migration to a new CMS. This includes data transformation via data cleansing and records auditing as well developing content for the current CMS. The postholder will support the Collections System Project Manager with assessing compatibility and liaising with system providers to ensure a smooth transition to a new CMS.

The project’s success relies on thorough preparation of the data ahead of the CMS migration, and data cleaning and enhancement post migration. The Collections Documentation Officer will play a key role in both phases, ensuring the accuracy and completeness of the data while supporting teams in defining their documentation requirements.

Salary, Benefits and Working Hours

The salary for this role is £32,500 per annum. In addition, the post-holder will receive 25 days paid annual leave including bank holidays and 2.5 ‘privilege’ days. Employees are also offered the following benefits:

• Nest Pension Scheme
• Interest free loans after six months satisfactory service
• Interest free season ticket loan
• Cycle to work loan
• Occupational Health Service
• Annual Flu Jab
• Employee Assistance Programme
• Services available 24/7 and 365 days per year to all employees
• Free therapy service of up to six sessions per issue, per year (each session lasts 45-50 minutes)
• First Aiders
• Access to Mental Health First Aiders
• Parental Leave
• Training and Development Opportunities

For this post, the normal working week is a five-day week on site at The Wallace Collection, Monday to Friday. The normal working day will be 09:00 to 17:00 with flexibility as agreed with the line manager.

How to Apply

Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process. Both forms should be emailed to recruitment@wallacecollection.org by midnight 17/05/2026. Please note late applications or applications via a CV will not be considered.

Interviews for the role will take place week commencing 18/05/2026. Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview.

Start date: As soon as possible

Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.

Collections Documentation Officer Candidate Pack

The Wallace Collection Application Form Collections Documentation Officer Fixed Term Contract

The Wallace Collection Equal Opportunities Monitoring Form