Collections Data Assistant - Fixed Term Contract

Full Time, 40 hours per week
Fixed Term Contract - 12 Months

The Collections Data Assistant will help improve existing data within the Collection’s CollMS and image drives. This includes data cleansing and records auditing, maintaining collections management and documentation standards in preparation for the migration to a new CollMS and DAMS. The postholder will assist the team with day-to-day tasks and play a critical role in the preparatory phase of this project, becoming a “super user” to help with the switch over to the new system through training and testing, as well as continuing work post-migration to new systems.

This role reports to the Collections Documentation Officer.

Salary, Benefits and Working Hours

The salary for this temporary post is £30,784 per annum.

In addition, the post-holder will receive, pro-rated, 25 days paid annual leave plus bank holidays and 2.5 ‘privilege’ days. Employees are also offered the following benefits:

• Nest Pension Scheme
• Interest free loans after six months satisfactory service
• Interest free season ticket loan
• Cycle to work loan
• Eye Tests
• Occupational Health Service
• Annual Flu Jab
• Employee Assistance Programme
• Services available 24/7 and 365 days per year to all employees
• Free therapy service of up to six sessions per issue, per year (each session lasts 45-50 minutes)
• Access to Mental Health First Aiders
• Parental Leave
• Training and Development Opportunities

For this post, the normal working week is a five-day week, Monday to Friday. The normal working day will be 09:00 to 17:00. However, some flexibility will be expected to support the general activities of the Department and museum.

How to Apply

Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process. Both forms should be emailed to recruitment@wallacecollection.org by midnight 19/04/2026. Please note late applications or applications via a CV will not be considered.

Interviews for the role will take place week comencing 20/04/2026 and 27/04/2026. Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview.

Start date: As soon as possible

Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.

Collections Data Assistant Candidate Pack

The Wallace Collection Application Form Collections Data Assistant Fixed Term Contract

Equal Opportunities Monitoring Form